3 simple tools to get more organized

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Get organized

If you are multipassionate like me, you know it can be hard to be focused, do what needs to get done and keep your level of stress to the minimum. 

For example in my case, I do a PhD, dance Flamenco, launched this website a few months ago and I’m always learning something new, to name a few. 

To manage all that and keep some kind of balance, it is mandatory to be organized (the PhD alone demands great organizational skills).

Some of the tools I use the most to organize myself are:

Google Calendar 

I personally use this calendar and I love it. I plan my time in advance and schedule everything I need to do. 

I can access it from my computer and it synchronizes with all my devices, so I get reminders for all the appointments, otherwise I would miss half of them (you will never miss an appointment again!). 

Of course this works if you create the habit of using your calendar and checking your schedule. I am used to looking at it at least twice a day, specially at the end of my working day to plan the next day.

Also, on fridays I go over my schedule for the upcoming week. This is also a nice way to keep an overview of what has been done, know how you’ve been distributing your time and whether you’ve been spending it wisely.  

In google calendars you can color-code your different type of activities, view several calendars simultaneously, share them with others and also have a task manager option (which is very helpful) among many other nice features.

using Google Calendar to get organized

I have a lot of fun with my calendar :)

You can obviously use any other digital calendar or a paper one if you prefer. What’s important is that you use it! If you’re already using a calendar, think how you can improve to make the most out of it. If not, just try it for at least one month. 

I am sure it will help you get more organized.

Mind Mapping

I am a visual thinker so this is absolutely one of my favorites!

Creating mind maps is a wonderful and entertaining way to get your ideas and thoughts out of your head and to organize them. 

I’m a natural mind mapper. I  have used mind mapping long before even knowing the term “mindmap”.  

If you don’t know what I’m talking about, a mind map is a visual representation of information. There’s a main idea in the center, from which branches or sub-ideas are derived.
Very simple but also very helpful! 

This is excellent to do a brainstorm, prepare a presentation, study a new subject, make a to-do list or even write down your goals of the month. 

You can do your mindmap on paper to get creative. There are also many mindmapping softwares available.

One that is free and open source is Docear, which I have used a lot during my PhD. Check it out here if you’re interested.


I discovered Trello a couple of months ago. 

I found it very useful, specially if what you do involves more people. 

It is excellent to keep track on all the ongoing projects in your life and to manage your tasks. 

It is fun to use and very user friendly. Give it a try and find out for yourself.

Enjoy it and keep it simple

These are some tools to get your daily activities under control so that you can do what needs to be done in a more efficient and effective way. You can manage your time better and have fun in the process.

There are countless other tools out there that you can use. I suggest you choose only a few to take the most out of it and get organized (you don’t want to spend all of your time planning  instead of actually doing ;) )

Remember to keep it simple! getting more organized doesn’t mean packing up your calendar to be very busy and full of appointments but to get your workload under control and identify what the real priorities are.


What is YOUR recommendation to get more organized? 
Leave a comment below!
Also, let me know if this is helpful to you ;)


With love,

Follow Victoria Sanchez:

Hi, I'm Victoria and I'm glad that you're here and enjoy the content on this website. I'm a biologist, flamenco dancer and spiritual coach. If you are interested in any of these topics, would like to work with me or just want to say "hi", send an email to hello@drvictoriasanchez.com.

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